Otto connects to your QuickBooks, chases overdue invoices, reads the replies, and applies incoming payments to the right invoice. It does the parts a reminder bot can't: understand a dispute, catch a short-pay, and never move money it isn't sure about.
Connect QuickBooks See the live demoPoint it at your books. In 15 minutes you see it draft reminders, read a customer's "we already paid this," and auto-match a payment to an invoice — with every action approval-gated and logged.
Escalating reminders by invoice age. Holds disputes, respects promises, never emails a do-not-contact.
"We'll pay Friday," "we dispute this," "already paid" — understood, extracted, routed. Not just sent into a void.
Matches payments to open invoices, auto-posts the clean ones, queues short-pays and ambiguities with a plain-English reason.
| Capability | Reminder tools | Otto |
|---|---|---|
| Send reminders | Yes | Yes |
| Understand the customer's reply | No | Yes |
| Cash application (match payments to invoices) | No | Yes |
| Catch a short-pay before it posts | No | Yes |
| Approval gate + full audit trail | Partial | Yes |
Usage-based. Priced against the AR clerk you'd hire next, not per seat.
QBO connect, collections + cash application, 1 entity. For lean finance teams.
Higher volume, multiple entities, stronger exception handling, onboarding support.
Get early access or connect your QuickBooks. We'll show you your dead AR in 15 minutes.